Administrative Services
Biology Department office services are available at two main locations: the Department Business/Main Office (Mor3 221) or the Undergraduate Office (Mor2 348). In addition, the Operations Manager (Mike Keedy) is located in Mor2 133, the Instrumentation Engineer (George Drake) is located in Mor2 150, and the Chairman's Staff Assistant (Lisa Barry) is located in Mor4S 434. A directory of services is listed below by activity. For questions, advice, assistance, please inquire in the Main Office (Mor3 221), Tel. 7-2964.
| Description | Name | Location | Telephone |
|---|---|---|---|
Audio-Visual Equipment |
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| (located in Fax Room and Main Office) | |||
| Repairs for department equipment | Eric Bertrand | 133 | 5-4527 |
| Reservation of non-department equipment (contact AIMS Office at 5-5765) |
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| Sign up for slide projectors and overhead projectors (on wall calendar in Fax Room) |
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| Sign up for video data projectors (on web site: BCRC Reservation System, for projectors) |
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Computer/Network/E-mail Addresses |
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| Send e-mail to <net@bio.umass.edu> | or call George Drake | 150 | 5-2625 |
Conference/Meeting Room Reservations |
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| Rooms 215 and 351 (on web site: BCRC Reservation System, Morrill Rooms) |
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| Room 319 | Penny Jaques | 319 | 5-0928 |
| Classrooms and Teaching Labs | Bruce Byers | 348C | 5-1236 |
Copiers |
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| Bill payments | Sally Ives | 221C | 5-0449 |
| New copy codes | Sally Ives | 221C | 5-0449 |
| Supplies | Charlene Coleman | 221A | 5-0902 |
| Problems, Repairs (2nd floor) | Karen Nelson or Marie Welch | 221 | 7-2964 |
| Problems, Repairs (3rd floor) | Joyce Britt, Karen Nelson or Marie Welch |
348 | 5-2287 |
Course Evaluation Materials |
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| Faculty | Lisa Barry | 434 | 5-2602 |
| TAs | Margaret Ludlam | 340 | 5-1672 |
Emergencies (except medical) |
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| Send E-mail to <admin@bio.umass.edu> | E-mail includes following: L. Barry, G. Drake, S. Ives, M. Keedy |
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Financial Transactions |
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| Departmental accounts (GOF, RTF, instructional fees, gift accounts) | Janet Gralinski or Charlene Coleman | 221A | 5-2835, 5-0902 |
| Grant accounts | Janet Gralinski or Charlene Coleman | 221A | 5-2835, 5-0902 |
| Grant processing, troubleshooting, reminders of expiration | Sally Ives | 221C | 5-0449 |
| New account assignment | Charlene Coleman | 221A | 5-0902 |
| Procard Records | Karen Nelson | 221 | 7-2964 |
Keys/Locks |
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| Changes to locks | Sally Ives | 221C | 5-0449 |
| New keys (non-faculty lab personnel must have written authorization to request key) |
Marie Welch or Karen Nelson | 221 | 5-2235 |
Mail Services |
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| Distribution of mail, procedures for sending FedEx, UPS, etc. | Karen Nelson or Marie Welch |
221 | 7-2964 |
Parking Passes |
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| Temporary passes for visitors, $5 @ day | Any main office staff |
221 | 7-2964 |
Personnel Issues |
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| Appointments and Paycheck/Payroll Questions | |||
| Hourly Employees (workstudy students, hourly employees) | Marie Welch or Karen Nelson | 221 | 5-2235 |
| Salaried Employees (faculty, post-doc's, professional, classified) | Lisa Barry | 434 | 5-2602 |
| Graduate Teaching Assistantships | Lisa Barry | 434 | 5-2602 |
| Time & Attendance Reporting | Marie Welch or Karen Nelson |
221 | 5-2235 |
Property & Inventory |
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| (maintains records) | Marie Welch | 221 | 5-2235 |
Supplies |
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| General class materials and supplies | Karen Nelson or Marie Welch | 221 | 7-2964 |
| Office supplies (available in 221, if can't locate or if running low contact) | Karen Nelson or Marie Welch |
221 | 7-2964 |
Technical assistance (equipment malfunction, projects, etc.) |
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| (request forms located in mailroom) |
Mike Keedy |
133 | 5-3159 |
Telephones |
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| bills, handsets, long distance calling numbers, voice mail, problems, etc. | Karen Nelson or Sally Ives |
221, 221C | 7-2964, 5-0449 |
Textbooks |
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| Ordering | Lisa Barry |
434 | 5-2602 |
Travel |
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| Reimbursements | Karen Nelson or Marie Welch |
221 | 7-2964 |
Typing/Word Processing/Copying |
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| (fill out request slip, available in 221, and give to Karen Nelson) | Karen Nelson or Marie Welch |
221 | 7-2964 |
Undergraduate Academic |
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| Advising appointments, add/drop overrides, grade processing/recording, registration/enrollment questions, and student records |
Joyce Britt | 348 | 5-2287 |
Vans |
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| Sign up (on calendar in bookkeepers' office) | 221A | ||
| Key, etc. pick up and return | Karen Nelson or Marie Welch | 221 | 7-2964 |
| (after hours) | Marie Welch or Sally Ives | 221, 221C | 5-2235, 5-0449 |
| Problems | Mike Keedy or Eric Bertrand |
133 | 5-3159, 5-4527 |
